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The Cabinet of Ministers of Ukraine adopted Resolution No. 812 on June 10 2026 amending the procedure for military records of conscripts, persons liable for military service and reservists, with the updates entering into force on June 27. According to the resolution, employers must now verify that a new hire holds a valid military registration document in either electronic or paper form. The resolution further requires that no earlier than 72 hours before the employment start date, employers confirm the document details align with information in the Unified State Register of Conscripts, Persons Liable for Military Service, and Reservists. This framework builds directly on Procedure No. 1487 originally approved in December 2022.
Resolution No. 812 allows employers to notify the relevant military registration office of any hiring or termination within seven days of the relevant order. Where technically possible, such notifications can be filed electronically through the Diia portal or the employer’s personal account in the registry, removing the obligation for a parallel paper submission. The American Chamber of Commerce in Ukraine welcomed the measure as a step that reduces administrative burdens on businesses operating during wartime conditions. Employers must also update personnel data including residential addresses, workplaces and positions within five days of receiving supporting documents or electronic updates.
Monthly notifications of these data changes must reach the military registration office no later than the fifth day of each month under the terms set by Resolution No. 812. Reconciliation of an employer’s internal military records with those held by the registration office can occur electronically via the Diia portal or registry account when the functionality is available. If electronic options remain unavailable, the responsible employee must deliver the required forms and document copies either in person or by post, the resolution specifies. The Cabinet of Ministers expects personal accounts in the registry to become accessible in early September 2026.
The resolution directs employers to retain military registration information on individuals whose employment has ended or who have been called up for service until the close of the relevant calendar year. Data on employees with suspended contracts must stay in records until the employment relationship fully terminates. Resolution No. 812 places ultimate responsibility for completeness, accuracy and timely submission on the chief executive, while also exposing designated military registration staff to potential liability. Violations such as submitting incorrect or outdated information can trigger administrative fines reaching UAH 59,500, or roughly USD 1,330.
This digitalization effort forms part of Ukraine’s ongoing expansion of the Diia platform, which has become central to government services since its launch. The American Chamber of Commerce in Ukraine had advocated for these amendments to Procedure No. 1487 to ease compliance while maintaining accurate military records during the full-scale conflict that began in 2022. Legal observers note that the changes grant employers greater electronic access to details on military deferments and status for their workforce. The Cabinet of Ministers framed the updates as enhancing efficiency between private entities and state registration bodies.
Employers should contact local military registration offices to confirm readiness for electronic submissions and begin preparations for the forthcoming personal accounts, according to guidance derived from the resolution. The measure applies uniformly across enterprises, with special provisions limiting paper-based processes mainly to sensitive agencies such as security services. Resolution No. 812 thus advances a broader governmental push toward data integration that supports both national defense needs and reduced bureaucracy for businesses.
